{"id":2920,"date":"2020-05-27T10:27:56","date_gmt":"2020-05-27T08:27:56","guid":{"rendered":"https:\/\/blog.dokobit.com\/?p=2920"},"modified":"2026-03-17T15:33:46","modified_gmt":"2026-03-17T13:33:46","slug":"detailed-comparison-of-physical-signing-and-e-signing","status":"publish","type":"post","link":"https:\/\/blog.dokobit.com\/et\/teadmistepagas\/detailed-comparison-of-physical-signing-and-e-signing\/","title":{"rendered":"Detailed comparison of physical signing and e-signing"},"content":{"rendered":"\n

Have you ever noticed that administrative tasks take up a lot of your time? We bet you have, and you\u2019ve been dreaming of doing less of those but never had time to actually optimise. With the world making all of us reconsider the way we work, now\u2019s the best time to proceed. <\/p>\n\n\n\n\n\n\n\n

Let\u2019s face it, taking care of paperwork the old-fashioned way a.k.a. preparing piles of documents and signing them by hand (and most likely you or your employees need to chase some people around to get the signatures), printing, scanning and sending them by mail or courier, is a waste of time. Today, with the 21st-century technologies in place, there\u2019s no point in frustrating yourself with such processes. Yet, surveys show that more than 50% of companies still print documents solely for the reason of adding a signature.<\/p>\n\n\n\n

To better understand the difference, let\u2019s compare the two processes. <\/p>\n\n\n\n

So what really happens when you sign documents by hand? To make it clearer, let\u2019s talk numbers and detailed steps of a paper document signing process.<\/p>\n\n\n\n

  1. Printing<\/strong>. In order for a document to be signed, it needs to be printed. So you find the document on your computer, open it, adjust printing settings and click print. Let\u2019s say it takes max 5 minutes.<\/li>
  2. Sorting.<\/strong> Once the documents are printed, you go to a printer (as it\u2019s probably not on your table) and pick the documents up, maybe you need to sort them, to separate several copies, maybe clip them or add to a file. Let\u2019s give this max 5 more minutes.<\/li>
  3. Signing.<\/strong> If it\u2019s not you who\u2019s signing, you have to go search for the person you need to get a signature from (or your employee does). This part can be a bit challenging. The meetings can overlap, some unplanned things might come up and there are a million other scenarios proving this step usually doesn\u2019t happen in a minute. Of course, papers can be left on the signee\u2019s table with a note but how often do people forget or don\u2019t even notice such notes? Either way, some reminders follow, wasting time of at least two people. The document is signed at some point. How long did it take? 20 minutes, 1 hour, 2 days? Too long. By the way, don\u2019t forget that signing itself takes time as well \u2014 if it\u2019s a 10-page document, you\u2019ll have to put your signature on each page, on 2 or 3 copies!<\/li>
  4. Scanning and emailing a copy.<\/strong> Once the document is signed, it\u2019s usually scanned and emailed to another party which also needs to sign the document. Often, just to confirm that it\u2019s been signed from your side and the original is already on its way. 5 more minutes? Well, if you write a longer email, it might take 10.<\/li>
  5. Sending by mail or courier.<\/strong> If you have to deliver the original version of this signed document, you\u2019ll probably send it out by mail or courier. This means you fold the document, add it in an envelope, write down an address, glue a postage stamp. Then you either go to a post office or call out a mailman or courier. Preparing document for sending it out probably takes you 10 minutes, plus the waiting time for a courier. And now imagine if your employees deliver documents physically or you organise a meeting just because you need to sign a document. How many hours travelling and getting stuck in a traffic jam does that take?<\/li>
  6. Waiting for other parties\u2019 signatures.<\/strong> And now you wait. The document reaches the other party in a day at best. They go through the same process you did. The whole document\u2019s journey starting from you sending it out and ending back in your hands probably takes 3-4 days or longer.<\/li><\/ol>\n\n\n\n

    That\u2019s about right. And we\u2019re not even talking here about getting documents lost somewhere in the process, spotting mistakes that require to repeat the whole process all over again, or later searching for specific documents in large archives.<\/p>\n\n\n\n

    A magic trick to stop wasting resources<\/strong><\/p>\n\n\n\n

    Now, what\u2019s your option? There\u2019s a proven solution called signing documents with e-signature! Let\u2019s talk details once more.<\/p>\n\n\n\n

    1. Logging in.<\/strong> To sign an e-document, you only need to open a browser, type www.dokobit.com<\/a>, authenticate yourself with a chosen solution and here you are.<\/li>
    2. Uploading a document.<\/strong> Just click an Upload a document button and add a document you need to sign.<\/li>
    3. Sending.<\/strong> Add addressees, set signing deadline. The document to other signing parties is sent right away.<\/li>
    4. Signing.<\/strong> Once a document is uploaded, by clicking Sign button you can choose a tool to sign: Mobile ID, eID, USB or Smart-ID, and confirm the signing action entering a PIN code.<\/li><\/ol>\n\n\n\n

      Yes, it\u2019s that simple. And you shouldn\u2019t just take our word for it, you should try it yourself! Signing a document using Dokobit takes max 5 minutes. Other parties will get notifications to their emails and will be able to sign your document right away, without even registering. In case a person forgets to sign but you\u2019ve set a signing deadline, they will get a reminder. <\/p>\n\n\n\n

      Once businesses go digital with document signing and signature collection, they never go back! Join hundreds of other companies like yours and enjoy countless advantages of e-signing. Check out our solutions here<\/a>. <\/p>\n","protected":false},"excerpt":{"rendered":"

      Have you ever noticed that administrative tasks take up a lot of your time? We bet you have, and you\u2019ve been dreaming of doing less of those but never had time to actually optimise. With the world making all of us reconsider the way we work, now\u2019s the best time to proceed.<\/p>\n","protected":false},"author":6,"featured_media":5386,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"class_list":["post-2920","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-teadmistepagas"],"yoast_head":"\nDetailed comparison of physical signing and e-signing - Everything about Dokobit and e-signing | Dokobit<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.dokobit.com\/et\/teadmistepagas\/detailed-comparison-of-physical-signing-and-e-signing\/\" \/>\n<meta property=\"og:locale\" content=\"et_EE\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Detailed comparison of physical signing and e-signing - Everything about Dokobit and e-signing | Dokobit\" \/>\n<meta property=\"og:description\" content=\"Have you ever noticed that administrative tasks take up a lot of your time? 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